ࡱ> jli bjbj11 4VSS   ttttt$A@@@@@@@$BEH@t@tt@ tt@@;X?pb",=(p@@0AT=EEP?Et?@@AE :: Forms of Agendas The key principles of agenda setting and good meeting process can be found in the Quick Reference guide Step 5 at the rear of the Nine Steps to Good Governance publication. Here we show the traditional form of agenda and the contemporary consent agenda which identifies those things the board (in normal circumstances) notes but does not spend time on at the meeting. Key meeting principles; The board agenda is owned by the chair. The boards time as far as possible is spent on strategic issues; looking forward not backward. Requests for permission, operational matters, routine correspondence and information. backgrounders imply flawed delegation and lack of direction to the chief executive about what needs to be reported. Agenda and papers are sent well in advance allowing directors time to properly prepare. Traditional Board agenda Meeting of the Board of XYZ Incorporated To be held at XXX on XXX 1.30pm 4.30 pm Minutes and AdministrationTimeMinutes of the previous meeting Rolling Action List Directors & Chief Executive interests (for review, adoption) Register of documents executed by directors (for noting) Register of items subject to litigation (for noting) Annual Board Work PlanMonitoring performanceTimeBusiness performance (CEO) report for the period X to Y Financial reportingStrategic IssuesTimeItem X Item X Item XItems for decisionTimeApproval of XX Appointments of XXItems for decisionTimeItem X Item XMeeting reviewTimeDid we use our time well, did we achieve what was necessary Contemporary (consent) agenda A consent agenda includes a collection of items that do not require any discussion. This may include reports, decisions for ratification or material that has been adequately worked through in committee. The board accepts or passes all items listed in one motion. Board only time Sometimes boards need time to warm up as a group and will meet either socially ahead of the meeting for a period or begin the meeting with relatively unstructured board only time. This may also be used for matters related to the chief executives performance. Meeting of the Board of XYZ Incorporated To be held at XXX on XXX 1.30pm 4.45 pmBoard time1.30pmAdministration2.00pmApologies Minutes of the meeting of XXXXXX Matters arising Noting that matters arising is not an opportunity to re-litigate decisions at an earlier meeting and should be brief and formal in natureStrategic Items2.10pmAdoption of a new programme (paper attached ) Review of stakeholder engagement survey and recommendations (paper attached) Bid for XYZ eventAnnual agenda items3.40pmPreparation for annual board strategic retreat (paper attached) Review of policies D,B,& TChief Executives report3.55pmProgress against annual plan Financial reportConsent items4.35pmIt is resolved that the board received and noted the following; Updated register of directors and chief executives interests Updated register of board executed documents for the 201X year Updated register of organisational risk XYZ report ABC reportMeeting review4.40pmDid we spend our time well, what could we do better?  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